2023-2024 Grant Guidelines & Application 

Beachland Elementary PTA

2023-2024 Grants Process and Rules

 

The Beachland Elementary PTA Grant program supports programs and activities that enhance and enrich student learning and experiences while building our Beachland Elementary community.

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Grant Proposals Scheduling and Submission

 

1. All grants are due by 5 p.m. on September 29, 2023.

2. Grants must be submitted via the application below. 

 

Grant Guidelines

Proposals may be submitted for but are not limited to projects, activities, books, equipment, community engagement events, teacher and classroom support, and funding and volunteer support that enrich student learning and experiences at Beachland Elementary. 

 

Grant requests may be submitted by teachers, staff, parents, and students. While preference is given to proposals that serve students school-wide, students, teachers, staff, and/or parents are encouraged to submit proposals that will benefit individual classrooms or grade levels.  

 

All proposals will be reviewed by the PTA's Executive Committee and the school's Principal. Submissions will only be removed from consideration at this step if they:

• Do not meet the PTA funding guidelines outlined in this document.

• Do not conform to the noncommercial, nonsectarian, and nonpartisan policies outlined in the PTA bylaws.

• Are deemed inappropriate by the school Principal and/or Executive Committee.

• Can be funded via other funding sources (i.e., School District).

 

After review, the board will present proposals to the PTA general membership at the next membership meeting for voting. All grant requestors are encouraged to attend to answer questions and support their proposal.

 

The general membership will be reminded of the following funding criteria of the PTA to consider in their granting decisions:

• Relevance to curriculum, school and/or district goals

• Benefit to students or program/department

• The number of students and/or grades benefited

• Length of program: short-term or long-term (funds must be spent within the current school year)

• Demonstrated need - funding is not a school or district responsibility

• Amount requested

• Funds available

 

Please note: Grants may be fully, partially, or not funded. 

 

Purchasing, Reimbursement, Failure to Use Award

All items purchased with grant funding become the property of Beachland Elementary School. Supplies purchased for a specific teacher's use will remain with the teacher. Supplies or technology purchased to support a grade-level curriculum will stay with that grade level regardless of the applicant's assignment. 

 

Grant recipients have two spending options:

 

Option 1: Reimbursement

The product is purchased. Purchaser submits a reimbursement form to the PTA with original receipts attached. 

Note: Recipients will be reimbursed for actual expenses up to, but not exceeding, the grant amount. Upon grant approval, PTA will provide tax-exempt information for use during purchasing. Original invoices and receipts are required for all reimbursements. Reimbursement forms can be requested by emailing grants@beachlandpta.org . After completing, please email your completed form with all receipts attached to grants@beachlandpta.org . 

 

Option 2: PTA direct payment

Complete a check request form requesting payment direct to the vendor (attach a copy of the completed order form). The PTA will write a check payable to the vendor and return the check to your requested location. Please use a check to pay the vendor directly and submit paid invoice to grants@beachlandpta.org. 

 

All funds must be used or earmarked by December 15, 2023*. 

 

Please email grants@beachlandpta.org with any additional questions. 

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*Please make sure to discuss any issues with this date directly with the Grant Coordinator, Ty Marcelin, grants@beachlandpta.org